2019 AGM and Reunion

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DavePace
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2019 AGM and Reunion

Post by DavePace » Sun May 26, 2019 7:09 am

The 2019 event is to be held in the Whately Hall Hotel, Banbury from Friday 4th - Sunday 6th October 2019.

The hotel will accept your bookings NOW. Remember - it's first come first served!

Booking Details

Banbury is located approx. 5 minutes drive off the M40 at junction 11
Whately Hall hotel is located in the centre of town. The bus and train stations are located approx 10 minutes walk away. A train service runs regularly from Birmingham to Banbury. There is also a regular bus service to Warwick and the Bicester shopping outlet centre is located off junction 9 off the M40 (approx 30 minutes' drive).

The town boasts a variety of restaurants, shopping centre and most importantly numerous pubs and bars, including a Wetherspoons, which, unfortunately will take all of 5 minutes to walk to from the hotel!

Booking - First and Foremost — members will be required to book direct with the hotel.
The hotel management will require details of your accommodation needs (single/double/twin rooms) the number of nights you intend staying and most importantly details of your credit card to secure the booking. We have arranged with the hotel for a booking code for you to quote, thereby ensuring that you charged at the agreed price within the signed contract. It will also allow the planning committee (Aldershot branch) to record (by name) exactly who will be attending for the purpose of producing a seating plan for the Gala dinner and other administrative needs.

Contact Details: Whately Hall Hotel - 17-19 Horse Fair, Banbury 0X16 OAN - Phone: 01295 253261 (this is the number to make your booking). Ensure you quote the booking code.

Booking Code is: "Airborne Engineers" (makes it easy)

Capacity — numbers attending the Gala dinner will be restricted to 110 — so it will be a case of first come first served! This news may meet with a few groans — in which case you can always volunteer to host and organise the 2020 AGM/Reunion. AEA members and their wives or partners will be given priority - outside guests will be strictly limited.

Accommodation
This chic hotel, set in a 17th-century building, is a 9-minute walk from Banbury train and bus station.
The elegant rooms have Wi-Fi, flat-screen TVs and desks, plus tea and coffee making facilities. Some offer original period features and garden views. There's also 24-hour room service
The hotel consists of 2 adjoining parts, the old (1st floor and second floor) and the new part (1st, 2nd & 3rd floor). There is no lift in the old part but there is in new. Please remember this when making your booking.

Rates are as follows:
£55 per person, Bed, Breakfast & 2 course Buffet dinner on the Friday night £70 per person, Bed, Breakfast & Gala dinner on the Saturday evening
£30 per person for the Gala dinner for non-residents
£40 per person for Bed & breakfast for Thursday and/or Sunday
The Friday evening will be a choice of two hot buffet4th-Sunday, with a choice of desserts followed by coffee/tea. The Gala dinner on Saturday will be a set menu with a vegetarian alternative

Car Parking: There is a hotel car park with a capacity for 50 vehicles located through an archway on the left hand side of the hotel front. Drivers will be given a numbered code to allow exiting from the car park.

Hotel Cancellation Policy: Any un-booked rooms will be released 6 weeks prior to Friday 4th October 2019. Previously booked rooms may be cancelled at no cost up to 2-weeks prior to the 4th October 2019.

The hotel will accept your bookings NOW. Remember - it's first come first served!

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DavePace
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Re: 2019 AGM and Reunion

Post by DavePace » Wed May 29, 2019 1:24 pm

Update from May 2019 Edition of the AEA Journal

ASSOCIATION REUNION GALA DINNER - SATURDAY 5TH OCTOBER 2019

The Whately Hall hotel is now fully booked for the AEA AGM/Reunion weekend Friday 4th - Sunday 6th October. However, some members have, quite understandably, booked into other hotels. This is of course is quite acceptable. However, it is most important that you have made a confirmed booking with the Whately hotel for attendance at the Gala dinner.

There are currently 100 guests booked into the hotel, which automatically books those guests in for the Gala dinner. I have been made aware of 4 guests who have made alternative accommodation arrangements and have notified the Whately manager requesting them to be included for the Gala dinner.
As highlighted in the instructions published in the December 2018 journal, the maximum seating for the Gala dinner is 110 persons. If you have booked alternative hotel accommodation and not notified the management of the Whately Hall hotel, it is essential that you check that there are still places available for attendance at the dinner. Don't say you haven't been warned!

Additionally, would all guests with food allergies inform the hotel reception (on arrival). The hotel will cater for your needs, but need to be aware of your requirements prior to the function.

Guests are reminded that the Gala dinner is a fixed menu.

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